Even though Gmail is the most popular email service Outlook remains one of the best email platforms for professional purposes. This service from Microsoft even comes with a lot of productivity tools packed in it that helps you to save a lot of time. Here are a few tips that can add up to your features of the Outlook.
Outlook Tips You Should Know
Mark messages as read:
This email service will keep the messages as unread if you just open them and delete without moving to the other message, but this will create you a confusion about the messages, so avoid these things change your mail settings and let it mark as read immediately after open the mail.
For this, you need to open File>Options>Mail. Now click the reading pane button under the outlook panes. Here you should make sure that the ‘Mark items as read when viewed in the reading pane’ dialogue box is checked and in the number of seconds box enter 0.
Create new emails with copied text:
If you have something copied on your clipboard from the browser, document, or another email, or from somewhere on your computer and you want to send it as an email to someone, then you just click CTRL + V anywhere and it creates a new email with your copied text as its body.
Turn Off notifications with exceptions:
Completely turning off the email notifications of your Outlook mail will not be a good idea. The email service has a feature where you can turn off the notifications with some exceptions.
You need to go to File>Options>Mail, under the message arrival option check whether all the options are unchecked.
You can even create some rules for receiving notifications from particular important persons. Select the mail from the particular mail id or person and right click it, then select Rule>Create Rule. Here set up the settings as per your requirements. You can even use this option for creating conditions regarding the subject line and the level of importance.
These tips for Microsoft’s mail service will surely help you a lot.